It is our aim to always have satisfied patients, to meet your expectations of care and service and to resolve any complaints as efficiently, effectively and politely as possible. We take complaints very seriously, investigating them in a full and fair way and take great care to protect your confidentiality. We learn from complaints to improve our care and service. We will never discriminate against patients who have made a complaint and we will be happy to answer any questions you may have about this procedure.
Mrs Alison McIntyre is the Complaints Manager and will be your personal contact to assist you with any complaints.
If you are not entirely satisfied with any aspect of our care or service, please let us know as soon as possible to allow us to address your concerns promptly.
- You can send your complaints to 76 St Johns Road, Corstorphine, Edinburgh, EH12 8AT, call us on 0131 385 7777 or email the Complaints Manager on (firstname.lastname@example.org)
- If you do not feel you can raise a complaint about your NHS service directly with us, you can address your complaint directly to The local Health Board. The Health Board can facilitate communication between you and the practice but has no responsibility to investigate complaints. NHS Lothian and Boarders, 0845 424 2424.
- If the Complaints Manager is unavailable, we will take brief details about the complaint and we may arrange for a meeting when it is suitable for you and the practice.
- We will keep comprehensive and confidential records of your complaint, which will be stored securely and only be accessible by those who need to know about your complaint.
- We aim to resolve complaints that don’t require investigations within 5 working days of receiving the complaint and no letters will be sent by us. This can be extended to 10 working days, in exceptional circumstances, and by agreement with you. For complaints that require investigation the Complaints Manager will send an acknowledgement letter within 3 working days and will aim to provide a full response in writing within 20 working days.
- If the complaint investigation takes longer than anticipated, the Complaints Manager will contact you at least every ten working day to keep you informed of the reason for any delays, the progress of the investigation and the proposed date it will be completed.
- When the investigation has been completed, you will be informed of its outcome in writing. We will make our response clear, addressing each of your concerns as best as we can.
- You may also be invited to a meeting to discuss the results and any practical solutions that we can offer to you. These solutions could include replacing treatment, refunding fees paid, referring you for specialist treatments or other solutions that meet your needs and resolve the complaint.
- We regularly analyse patient complaints to learn from them and to improve our services. That’s why we always welcome your feedback, comments, suggestions and complaints. If you are dissatisfied with our response to a complaint you can take the matter further, please see the contacts below.
- If you are dissatisfied with our response to a complaint you can contact the GDC private dental complaints service within 12 months of the treatment or within 12 months of becoming aware of the issue. Please see the contact details below.
- The local Health Board, NHS Lothian and Boarders, 0845 424 2424.
- If you are still unhappy about your NHS complaint, you can contact the Scottish Public Services Ombudsman by calling 0800 377 7330 or visiting www.spso.org.uk
- The General Dental Council is responsible for regulating all dental professionals. You can complain using their online form at gdc-uk.org or contact them on email@example.com or by calling 020 7167 6000.
- GDC private dental complaints service can be contacted by calling 020 8253 0800 or visiting www.dentalcomplaints.org.uk
- Healthcare Improvement Scotland (HIS) who has responsibility for the regulation of independent healthcare services in Scotland by calling 0131 623 4300